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Council Decision 2007/643/CFSP of 18 September 2007 on the financial rules of the European Defence Agency and on the procurement rules and rules on financial contributions from the operational budget of the European Defence Agency

Council Decision 2007/643/CFSP of 18 September 2007 on the financial rules of the European Defence Agency and on the procurement rules and rules on financial contributions from the operational budget of the European Defence Agency

THE COUNCIL OF THE EUROPEAN UNION,

Having regard to Council Joint Action 2004/551/CFSP of 12 July 2004 on the establishment of the European Defence Agency(1), and in particular Article 18(1) thereof,

Whereas:

  1. On 13 September 2004, the Council adopted Decision 2004/658/CFSP on the financial provisions applicable to the general budget of the European Defence Agency(2).

  2. On 21 November 2005, the Council adopted Decision 2005/821/CFSP amending Decision 2004/658/CFSP(3), which provided that the Steering Board of the Agency should review or amend, as necessary, these financial provisions before 31 December 2006.

  3. On 13 November 2006, the Steering Board adopted Decision 2006/29 (Cor.), which amended and replaced Titles I, II and IV of the existing ‘Financial Provisions applicable to the general budget of the Agency’ by the ‘Financial rules of the European Defence Agency’.

  4. On 14 December 2006, the Steering Board adopted Decision 2006/34, which amended and replaced Title III of the existing ‘Financial Provisions applicable to the general budget of the Agency’ by the ‘Procurement Rules and Rules on Financial Contributions from the Operational Budget of the European Defence Agency’.

  5. When adopting the decisions referred to above, the Steering Board also proposed that the Council empower the Steering Board on a permanent basis to modify those rules.

  6. The new financial rules adopted by the Steering Board of the Agency should be confirmed and the Steering Board of the Agency should be empowered to review and amend these rules as necessary, within certain limits,

HAS DECIDED AS FOLLOWS:

Article 1

1.

The financial rules of the European Defence Agency, as well as the procurement rules and rules on financial contributions from the operational budget of the European Defence Agency, are laid down in the Annex. These rules shall replace the provisions in the Annex to Decision 2004/658/CFSP, as amended by the Steering Board(4).

2.

The Steering Board shall review and adopt technical amendments to these rules as necessary, notably in order to ensure consistency with relevant Community rules. Substantial amendments to their scope and purpose, to the budgetary and financial management principles and to the general provisions regarding procurement, as well as any new rules having significant budgetary implications shall be submitted to the Council for approval.

Article 2

This Decision shall take effect on the day of its adoption.

Article 3

This Decision shall be published in the Official Journal of the European Union.

Done at Brussels, 18 September 2007.

For the Council

The President

R. Pereira

ANNEXFINANCIAL RULES OF THE EUROPEAN DEFENCE AGENCY

Article 1 The general budget

Article 2 The operational budget

Article 3 Financial framework

Article 4 Adoption of the general budget

Article 5 Earmarked revenue

Article 6 Management by the Agency of expenditure on behalf of a participating Member State

Article 7 Contributions

Article 8 Budgetary surplus

Article 9 Budgetary principles

Article 10 Accounting principles

Article 11 Carry-overs

Article 12 Amending budget

Article 13 Revised budget

Article 14 Principle of segregation of duties
Article 15 Role of Authorising Officer
Article 16 Responsibilities of Authorising Officer
Article 17 Segregation of duties of initiation and verification
Article 18 Management and internal control procedures
Article 19 Role of Accounting Officer
Article 20 Responsibilities of Accounting Officer
Article 21 General rules
Article 22 Rules applicable to Authorising Officers by delegation
Article 23 Rules applicable to Accounting Officers
Article 24 Making available the Agency's revenue
Article 25 Estimate of amounts receivable
Article 26 Establishment of amounts receivable
Article 27 Authorisation of recovery
Article 28 Recovery of funds
Article 29 Interest on late payments
Article 30 General principles
Article 31 Definition of the budgetary commitment
Article 32 Commitment procedure
Article 33 Authorisation of commitment
Article 34 Validation of expenditure
Article 35 Authorisation of expenditure
Article 36 Payment of expenditure
Article 37 Time limits for payment
Article 38 Accounting software
Article 39 Role of Internal Auditor
Article 40 Responsibilities of Internal Auditor

Article 41 Budgetary and reporting calendar

Article 42 Quarterly reporting

Article 43 College of Auditors

Article 44 Annual audit

Article 45 Final article

PROCUREMENT RULES AND RULES FOR FINANCIAL CONTRIBUTIONS FROM THE OPERATIONAL BUDGET OF THE EUROPEAN DEFENCE AGENCY (THE AGENCY)

Article 1 Definitions and scope

Article 2 Award principles and contracts with lots

Article 3 Publication

Article 4 Procurement procedures

Article 5 Thresholds and estimation of contract value

Article 6 Call for tenders

Article 7 Participation in tendering procedures

Article 8 WTO Agreement on Government Procurement

Article 9 Exclusion criteria

Article 10 Absence of conflict of interest and of misrepresentation

Article 11 Central database

Article 12 Administrative or financial penalties

Article 13 Selection criteria and award procedures

Article 14 General principles for tenders

Article 15 Contacts between the Agency and the candidates or tenderers

Article 16 Informing candidates and tenderers

Article 17 Cancellation or Abandonment of the procedure

Article 18 Guarantees

Article 19 Vitiation of the procedure

Article 20 Framework agreements and specific contracts

Article 21 Advertising of contracts covered by Directive 2004/18/EC

Article 22 Advertising of contracts not covered by Directive 2004/18/EC

Article 23 Publication of notices

Article 24 Other forms of advertising

Article 25 Types of procurement procedures

Article 26 Number of candidates in restricted or negotiated procedures

Article 27 Arrangements for negotiated procedures

Article 28 Contests

Article 29 Dynamic purchasing system

Article 30 Competitive dialogue

Article 31 Use of a negotiated procedure without prior publication of a contract notice

Article 32 Use of a negotiated procedure after prior publication of a contract notice

Article 33 Calls for expressions of interest

Article 34 Low-value contracts

Article 35 Thresholds for pre-information notices

Article 36 Thresholds applicable to the procedures under Directive 2004/18/EC

Article 37 Documents relating to the invitation to tender

Article 38 Technical specifications

Article 39 Price revision

Article 40 Administrative and financial penalties

Article 41 Evidencing documents

Article 42 Selection criteria

Article 43 Economic and financial capacity

Article 44 Technical and professional capacity

Article 45 Award arrangements and award criteria

Article 46 Use of electronic auctions

Article 47 Abnormally low tenders

Article 48 Time limits for receipt of tenders and requests to participate

Article 49 Time allowed for access to invitation to tender documents

Article 50 Time limits in urgent cases

Article 51 Methods of communication

Article 52 Opening of tenders and requests to participate

Article 53 Committee for the evaluation of tenders and requests to participate

Article 54 Article 296 TEC

Article 55 Scope

Article 56 Evaluation of proposals

Article 57 Content of calls for proposals

Article 58 Applications for financial contributions

Article 59 Content of financial contribution agreement

Article 60 Supporting documents for requests for payments