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Council Decision (EU) 2024/2176 of 8 December 2023 on the position to be taken on behalf of the European Union within the Regional Steering Committee of the Transport Community as regards the introduction of a common set of rules on the reimbursement of expenses incurred by persons from outside the Permanent Secretariat of the Transport Community who are invited to participate in meetings of the Transport Community

Council Decision (EU) 2024/2176 of 8 December 2023 on the position to be taken on behalf of the European Union within the Regional Steering Committee of the Transport Community as regards the introduction of a common set of rules on the reimbursement of expenses incurred by persons from outside the Permanent Secretariat of the Transport Community who are invited to participate in meetings of the Transport Community

THE COUNCIL OF THE EUROPEAN UNION,

Having regard to the Treaty on the Functioning of the European Union, and in particular Article 91 and Article 100(2), in conjunction with Article 218(9) thereof,

Having regard to the proposal from the European Commission,

Whereas:

  1. The Treaty establishing the Transport Community(1) (‘TCT’) was approved on behalf of the Union by means of Council Decision (EU) 2019/392(2) and entered into force on 1 May 2019.

  2. The Regional Steering Committee of the Transport Community (‘the Steering Committee’), established by the TCT, is responsible for the administration of the TCT and ensures its proper implementation. Pursuant to Article 35 TCT, the Steering Committee is to adopt decisions specifying the procedure for the implementation of the budget.

  3. The Steering Committee is expected to adopt a decision on the introduction of a common set of rules on the reimbursement of expenses incurred by persons from outside the Permanent Secretariat of the Transport Community who are invited to participate in meetings of the Transport Community (‘the envisaged decision’). The rules set out in the envisaged decision will replace the rules adopted pursuant to Decisions No 2020/05(3) and No 2021/02(4) of the Steering Committee.

  4. The envisaged decision is necessary for the good functioning of the Permanent Secretariat and the bodies of the Transport Community. As the envisaged decision will be binding on the Union, it is appropriate to establish the position to be taken on behalf of the Union within the Steering Committee with regard to its adoption.

  5. The position of the Union within the Steering Committee should therefore be based on the attached draft Decision,

HAS ADOPTED THIS DECISION:

Article 1

1.

The position to be taken on behalf of the Union within the Regional Steering Committee of the Transport Community (‘the Steering Committee’) as regards the introduction of a common set of rules on the reimbursement of expenses incurred by persons from outside the Permanent Secretariat of the Transport Community who are invited to participate in meetings of the Transport Community, which will replace the rules adopted pursuant to Decisions No 2020/05 and No 2021/02 of the Steering Committee, shall be based on the draft Decision of the Steering Committee attached to this Decision.

2.

Minor changes to the draft Decision may be agreed to by the representatives of the Union in the Steering Committee without further decision by the Council.

Article 2

This Decision shall enter into force on the date of its adoption.

Done at Brussels, 8 December 2023.

For the Council

The President

N. Calviño Santamaría

THE COUNCIL OF THE EUROPEAN UNION,

Having regard to the Treaty on the Functioning of the European Union, and in particular Article 91 and Article 100(2), in conjunction with Article 218(9) thereof,

Having regard to the proposal from the European Commission,

Whereas:

  1. The Treaty establishing the Transport Community(1) (‘TCT’) was approved on behalf of the Union by means of Council Decision (EU) 2019/392(2) and entered into force on 1 May 2019.

  2. The Regional Steering Committee of the Transport Community (‘the Steering Committee’), established by the TCT, is responsible for the administration of the TCT and ensures its proper implementation. Pursuant to Article 35 TCT, the Steering Committee is to adopt decisions specifying the procedure for the implementation of the budget.

  3. The Steering Committee is expected to adopt a decision on the introduction of a common set of rules on the reimbursement of expenses incurred by persons from outside the Permanent Secretariat of the Transport Community who are invited to participate in meetings of the Transport Community (‘the envisaged decision’). The rules set out in the envisaged decision will replace the rules adopted pursuant to Decisions No 2020/05(3) and No 2021/02(4) of the Steering Committee.

  4. The envisaged decision is necessary for the good functioning of the Permanent Secretariat and the bodies of the Transport Community. As the envisaged decision will be binding on the Union, it is appropriate to establish the position to be taken on behalf of the Union within the Steering Committee with regard to its adoption.

  5. The position of the Union within the Steering Committee should therefore be based on the attached draft Decision,

HAS ADOPTED THIS DECISION:

Article 1

Article 2

ANNEXRULES ON THE REIMBURSEMENT OF EXPENSES INCURRED BY PERSONS FROM OUTSIDE THE PERMANENT SECRETARIAT OF THE TRANSPORT COMMUNITY WHO ARE INVITED TO PARTICIPATE IN MEETINGS OF THE TRANSPORT COMMUNITY

Appendix 1TRAVEL REIMBURSEMENT REQUEST

Appendix 2REQUEST FOR ADVANCED PAYMENT OF TRAVEL EXPENSES