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Commission Implementing Regulation (EU) 2024/2031 of 26 July 2024 on the template for monitoring plans pursuant to Regulation (EU) 2023/1805 of the European Parliament and of the Council on the use of renewable and low-carbon fuels in maritime transport, and amending Directive 2009/16/EC

Commission Implementing Regulation (EU) 2024/2031 of 26 July 2024 on the template for monitoring plans pursuant to Regulation (EU) 2023/1805 of the European Parliament and of the Council on the use of renewable and low-carbon fuels in maritime transport, and amending Directive 2009/16/EC

THE EUROPEAN COMMISSION,

Having regard to the Treaty on the Functioning of the European Union,

Having regard to Regulation (EU) 2023/1805 of the European Parliament and of the Council of 13 September 2023 on the use of renewable and low-carbon fuels in maritime transport, and amending Directive 2009/16/EC(1), and in particular Article 8(4) thereof,

Whereas:

  1. Article 8(1) and (3) of Regulation (EU) 2023/1805 require companies to submit to the verifier a monitoring plan consisting of a complete and transparent documentation of the monitoring and reporting method to be applied for each ship falling under the scope of Regulation (EU) 2023/1805.

  2. In order to ensure that those monitoring plans are submitted and recorded electronically and that they contain complete and standardised information enabling uniform implementation of the companies’ monitoring and reporting obligations, specifications for electronic templates should be laid down, including technical rules for their uniform application.

  3. The template for the monitoring plan should contain, at least, the elements laid down in Article 8(3) of Regulation (EU) 2023/1805.

  4. When providing information on elements and procedures as part of the monitoring plan, companies should be able to also refer to procedures or systems effectively implemented as part of their existing management systems, such as the International Safety Management Code (the ‘ISM Code’)(2), the Ship Energy Efficiency Management Plan (‘SEEMP’)(3), or to systems and controls covered by uniform quality, environmental or energy-management standards, such as EN ISO 9001:2015, EN ISO 14001:2015 or EN ISO 50001:2011. In such cases or when the relevant procedures are already described in established written procedures, monitoring plans should be allowed to include a brief description or a summary of such procedures.

  5. Pursuant to Article 11(3) of Regulation (EU) 2023/1805, once the monitoring plan and the modified monitoring plan have been satisfactorily assessed, the verifier is to record them in the FuelEU database, a dedicated Union information system developed and operated by the European Maritime Safety Agency, that registers the performance of each ship. The monitoring plan and the modified monitoring plan must be accessible to the administering State as required by Article 11(3) of Regulation (EU) 2023/1805.

  6. The Commission has consulted affected parties on best practice in matters addressed by this Regulation. The consultation was carried out through the Sub-Group on Sustainable Alternative Power for Shipping set up under the umbrella of the European Sustainable Shipping Forum.

  7. The measures provided for in this Regulation are in accordance with the opinion of the Committee on Safe Seas and the Prevention of Pollution from Ships,

HAS ADOPTED THIS REGULATION:

Article 1 Template of the monitoring plan

1.

For the purposes of submitting the monitoring plan pursuant to Articles 8 of Regulation (EU) 2023/1805, companies shall use an electronic version of the template in the Annex to this Regulation that will be accessible in the FuelEU database.

2.

For the purposes of recording the assessed monitoring plan in the FuelEU database pursuant to Article 11(3) of Regulation (EU) 2023/1805, verifiers shall use an electronic version of the template of the monitoring plan set out in the Annex to this Regulation.

Article 2 Entry into force

This Regulation shall enter into force on the twentieth day following that of its publication in the Official Journal of the European Union.

This Regulation shall be binding in its entirety and directly applicable in all Member States.

Done at Brussels, 26 July 2024.

For the Commission

The President

Ursula von der Leyen

ANNEX

TEMPLATE FOR MONITORING PLANS

PART A

REVISION RECORD SHEET

Version No

Reference date

Status at reference date(1)

Reference to Chapters where revisions or modifications have been made, including a brief explanation of changes

PART B

BASIC DATA

Table B.1.

Identification of the ship and shipowner details

Name of the ship

IMO Ship identification number

Port of registry

Home port (if not identical with port of registry)

Name of the shipowner(1)

Shipowner’s tax number (voluntary)

Contact person for the shipowner (voluntary)

Address (voluntary)

City (voluntary)

State/Province/Region (voluntary)

Telephone number (voluntary)

Email address (voluntary)

IMO Unique Company and Registered Owner identification number of the registered owner(2)

Country of registration of the registered owner(1)

Type of the ship(3)

Deadweight (in metric tonnes)

Gross Tonnage

Classification Society (voluntary)

Ice class (voluntary)(4)

Flag State (voluntary)

Technical Efficiency (voluntary)(5)

Voluntary open description field for additional information about the characteristics of the ship(6)

Table B.2.

Company information

Name of the company

Nature of the company(1)

IMO Unique Company and Registered Owner identification number of the company(2)

Country of Registration of the company(3)

Company tax number (voluntary)

Contact person

Address

City

State/Province/Region

Postcode/ZIP

Country

Telephone number

Email address

Table B.3.

Fuel Consumers description

N° Fuel consumer unit

Name of fuel consumer unit

Fuel consumer type(1)

Fuel consumer unit class(2)

Technical description of fuel consumer unit (performance/power, specific fuel oil consumption (SFOC), year of installation, identification number in case of multiple identical emission sources, etc.(3)

(Potential) Fuel types used(4)

Table B.4.

Equipment to allow connection to on-shore power supply(1)

OPS equipment reference no.

OPS equipment

(name, type)

Technical description of OPS equipment specified voltage and frequency, including the gear specified in IEC/IEEE 80005-1 (High Voltage) and IEC/IEEE 80005-3 (Low Voltage) and position onboard

Standards(2)

Table B.5.

Zero-emission technology (ZET)(1)

Zero-emission technology reference no.

Zero-emission technology

(name, type)(2)

Technical description of zero-emission technology(3)

Table B.6.

Established total electrical power demand of the ship at berth(1)(2)

Established total electrical power demand of the ship at berth (kW)

Data Source

Table B.7.

Description of Wind Assisted Propulsion systems (WAPS) (when applicable)

WAPS reference no.

WAPS (name, type)(1)

WAPS installation date

Technical description of WAPS

Pwind(2)

Pprop(2)

Table B.8.

Procedures, systems and responsibilities used to update the completeness of the list of fuel consumers, OPS equipment, zero-emission technology and WAPS

Title of procedure

Managing the completeness of the list of fuel consumers, OPS equipment, zero-emission technology and WAPS

Reference to existing procedure

Version of existing procedure

Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for this procedure

Location where records are kept

Name of IT system used (where applicable)

Table B.9.

Procedures for monitoring and reporting the well-to-tank and tank-to-wake emission factors of energy to be used on-board, in accordance with the methods specified in Article 10 and Annexes I and II

Title of procedure

Monitoring and reporting the well-to tank and tank-to-wake emission factors of energy to be used on-board

Reference to existing procedure

Version of existing procedure

Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for this procedure

Location where records are kept

Name of IT system used (where applicable)

PART C

ACTIVITY DATA

C.1. Monitoring of energy consumption

Table C.1.1.

Methods used to determine fuel consumption of each fuel consumer

N° fuel consumer unit(1)

Name of fuel consumer unit

fuel consumer type(2)

Monitoring method(3)

Table C.1.2.

Procedures for determining fuel bunkered and fuel in tanks

Title of procedure

Determining fuel bunkered and fuel in tanks

Reference to existing procedure

Version of existing procedure

Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for this procedure

Location where records are kept

Name of IT system used (where applicable)

Table C.1.3.

Regular cross-checks between bunkering quantity as provided by BDN and bunkering quantity indicated by on-board measurement

Title of procedure

Regular cross-checks between bunkering quantity as provided by BDNs and bunkering quantity indicated by on-board measurement

Reference to existing procedure

Version of existing procedure

Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for this procedure

Table C.1.4.

Method for determination of fuel density

Fuel type/tank

Method to determine actual density values of fuel bunkered(1)

Method to determine actual density values of fuel in tanks(2)

Table C.1.5.

Level of uncertainty associated with fuel monitoring

Monitoring method(1)

Approach used(2)

Value of uncertainty

Table C.1.6.

Procedures for monitoring energy provided by on-shore power supply (OPS) (where applicable)

Title of procedure

Monitoring energy provided by on-shore power supply (OPS)

Reference to existing procedure

Version of existing procedure

Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for this procedure

Location where records are kept

Name of IT system used (where applicable)

Table C.1.7.

Procedures for monitoring energy provided by a zero-emission technology (where applicable)

Title of procedure

Monitoring energy provided by a zero-emission technology

Reference to existing procedure

Version of existing procedure

Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for this procedure

Location where records are kept

Name of IT system used (where applicable)

Table C.1.8.

Procedures for monitoring fuel consumption of each Fuel consumer when sailing in ice conditions(1)

Title of procedure

Monitoring fuel consumption of each fuel consumer when sailing in ice conditions

Reference to existing procedure

Version of existing procedure

Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for this procedure

Location where records are kept

Name of IT system used (where applicable)

C.2. General procedures for measurements

Table C.2.1.

Description of the measurement instruments involved

Measurement equipment (name)

Elements applied to (e.g. fuel consumer units, tanks, substitute sources of energy or a zero-emission technology)

Technical description

(specification, calibration methods and intervals, maintenance intervals)

Table C.2.2.

Procedures for recording, retrieving, transmitting, and storing information regarding measurements

Title of procedure

Recording, retrieving, transmitting and storing information regarding measurements

Reference to existing procedure

Version of existing procedure

Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for this procedure

Location where records are kept

Name of IT system used (where applicable)

Table C.2.3.

Procedures for ensuring quality assurance of measuring equipment

Title of procedure

Ensuring quality assurance of measuring equipment

Reference to existing procedure

Version of existing procedure

Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for this procedure

Location where records are kept

Name of IT system used (where applicable)

C.3. Navigation

Table C.3.1.

Procedures for determining and recording the list of voyages

Title of procedure

Recording and safeguarding completeness of voyages

Reference to existing procedure

Version of existing procedure

Description of procedures (including recording voyages, monitoring voyages etc.) (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for this procedure

Data sources

Location where records are kept

Name of IT system used (where applicable)

Table C.3.2.

Procedures for determining and recording the Distance travelled(1)

Title of procedure

Recording and determining the distance per voyage made

Reference to existing procedure

Version of existing procedure

Description of procedures (including recording and managing distance information) (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for this procedure

Data sources

Location where records are kept

Name of IT system used (where applicable)

Table C.3.3.

Procedures for determining and recording the date, time and position when entering and leaving the ice conditions, the distance travelled when sailing in ice conditions(1)

Title of procedure

Determining and recording the distance travelled when sailing in ice conditions

Reference to existing procedure

Version of existing procedure

Description of procedures (including recording and managing distance and winter conditions information) (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for this procedure

Formulae and data sources

Location where records are kept

Name of IT system used (where applicable)

Table C.3.4.

Procedures for determining and recording the time spent at sea and at berth(1)

Title of procedure

Determining and recording the time spent at sea from berth of port of departure to berth of the port of arrival, and time spent at berth (quayside and anchorage)

Reference to existing procedure

Version of existing procedure

Description of procedures (including recording and managing port departure and arrival information) (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for this procedure

Formulae and data sources

Location where records are kept

Name of IT system used (where applicable)

PART D

DATA GAPS

Table D.1.

Methods to be used to estimate fuel consumption

Title of method

Method to be used to estimate fuel consumption

Back-up monitoring method(1)

Formulae used

Description of method to estimate fuel consumption

Name of person or position responsible for this method

Data sources

Location where records are kept

Name of IT system used (where applicable)

Table D.2.

Methods to be used to estimate energy consumption from OPS and ZET (where applicable)

Title of method

Method to be used to estimate energy consumption

Back-up monitoring method

Formulae used

Description of method to estimate energy consumption

Name of person or position responsible for this method

Data sources

Location where records are kept

Name of IT system used (where applicable)

Table D.3.

Methods to be used to treat data gaps regarding distance travelled

Title of method

Method to treat data gaps regarding distance travelled

Formulae used

Description of method to treat data gaps

Name of person or position responsible for this method

Data sources

Location where records are kept

Name of IT system used (where applicable)

Table D.4.

Methods to be used to treat data gaps regarding the date, time and position when entering and leaving the ice conditions, the distance travelled when sailing in ice conditions

Title of method

Method to treat data gaps regarding the date, time and position when entering and leaving the ice conditions, the distance travelled when sailing in ice conditions

Formulae used

Description of method to treat data gaps

Name of person or position responsible for this method

Data sources

Location where records are kept

Name of IT system used (where applicable)

Table D.5.

Methods to be used to treat data gaps regarding time spent at sea and time spent at berth (quayside and anchorage) (where applicable)

Title of method

Method to treat data gaps regarding time spent at sea and time spent at berth (quayside and anchorage)

Formulae used

Description of method to treat data gaps

Name of person or position responsible for this method

Data sources

Location where records are kept

Name of IT system used (where applicable)

PART E

MANAGEMENT

Table E.1.

Regular check of the adequacy of the monitoring plan

Title of procedure

Regular check of the adequacy of the monitoring plan

Reference to existing procedure

Version of existing procedure

Description of procedures (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for this procedure

Location where records are kept

Name of IT system used (where applicable)

Table E.2.

Procedures for data flow activities

Title of procedure

Procedures for data flow activities

Reference for procedure

Description of procedures (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for this procedure

Location where records are kept

Name of IT system used (where applicable)

Table E.3.

Procedures for risk assessment

Title of procedure

Procedures for risk assessment

Reference for procedure

Description of procedures (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for this procedure

Location where records are kept

Name of IT system used (where applicable)

Table E.4.

Control activities: Quality assurance and reliability of information technology

Title of procedure

Information Technology Management (e.g. access controls, back up, recovery and security)

Reference for procedure

Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for data maintenance

Location where records are kept

Name of system used (where applicable)

List of relevant existing management systems

Table E.5.

Control activities: Internal reviews and validation of relevant data

Title of procedure

Internal reviews and validation of FuelEU relevant data

Reference to existing procedure

Version of existing procedure

Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for this procedure

Location where records are kept

Name of IT system used (where applicable)

Table E.6.

Control activities: Corrections and corrective actions

Title of procedure

Corrections and corrective actions

Reference to existing procedure

Version of existing procedure

Description of procedures (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for this procedure

Location where records are kept

Name of IT system used (where applicable)

Table E.7.

Control activities: Outsourced activities (if applicable)

Title of procedure

Outsourced activities

Reference to existing procedure

Version of existing procedure

Description of procedures (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for this procedure

Location where records are kept

Name of IT system used (where applicable)

Table E.8.

Control activities: Documentation

Title of procedure

Documentation

Reference to existing procedure

Version of existing procedure

Description of procedures (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for this procedure

Location where records are kept

Name of IT system used (where applicable)

PART F

FURTHER INFORMATION

Table F.1.

List of definitions and abbreviations

Abbreviation, acronym, definition

Explanation